Can your Document Management System double as a Traceability Solution?

Don't be fooled, traceability requirements are more complex than you might think.

One of the most common questions we get from customers is “Why can’t we use our existing document management systems, that already have our suppliers onboarded, address our Traceability requirements moving forward?” The simple answer is – Document management systems are NOT Traceability solutions.

When dealing with transaction data, first you need to identify the specific data sets you need to capture. Next, you need to Capture this data across the supply chain, Validate this data using business rules, Link it using advanced traceability logic, Storing the data on a scalable platform, Share it with your business partners in multiple ways including B2B system integration, and then finally Report the transaction data with all the linkages within a few minutes. So NO, a document management system CANNOT do this. This needs an advanced and full-fledged traceability management system that is set up for traceability data as its primary input.

We understand that the question comes from a place of trying to use the resources your company already has and trying to save some money. But when it comes to the complex nature of traceability requirements, you’ll be glad your company made the investment and save you tons of headaches in the process.

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